We ask that you read this privacy notice carefully as it contains important information on who we are, how and why we collect, store, use and share personal information from clients and other members of the public. It also sets out your rights in relation to your personal information and on how to contact us and supervisory authorities in the event you have a complaint.
WHO WE ARE
SSBN Limited (trading as Fathom) collects, uses and is responsible for certain personal data about prospects and clients. We are regulated under the General Data Protection Regulation (GDPR) and the Data Protection Act 2018 and we are a controller of that personal information for the purposes of those laws.
THE PERSONAL INFORMATION WE COLLECT AND USE FROM OUR CLIENTS
In the course of the provision of our products and services (the Services) we collect some or all of the following personal data from our clients:
contact details, for example telephone number and email address;
THE PERSONAL INFORMATION WE COLLECT FROM VISITORS TO OUR WEBSITE
We will collect information that you voluntarily provide to us if you fill in a form in our website or apply for a vacancy through the website. This information may include the following personal data:
contact details, for example email and telephone number;
reason for contacting;
REASONS WE COLLECT AND USE PERSONAL DATA
We will only process personal data for the following purposes:
responding to your queries, requests and other communications;
providing Fathom services;
enabling suppliers and service providers to carry out certain functions on our behalf in order to provide services, including webhosting, data storage, identity verification, technical, marketing, sales or other functions, as applicable;
allowing you to use features on our website, when you choose to do so;
sending you personalised marketing communications requested by you;
ensuring security and preventing or detecting fraud;
troubleshooting of our website, data analysis, testing of new features, research, statistical and survey purposes;
developing and improving the services we offer; and
complying with applicable law, including anti-money laundering legislation, guidelines and regulations or in response to a lawful request from a court or regulatory body.
The legal basis for our processing of personal data for the purposes described above will typically include:
processing necessary to fulfil a contract that we have in place with you or other data subjects, such as processing for the purposes set out in paragraphs
4.1.1, 4.1.2 and 4.1.4;
your consent, such as processing for the purposes set out in paragraph
processing necessary for our or a third party’s legitimate interests, such as processing for the purposes set out in paragraphs 4.1.1, 4.1.2, 4.1.3, 4.1.6, 4.1.7 and 4.1.8, which is carried out on the basis of our legitimate interests to ensure that our products and services are properly provided, our security and our clients security and our proper administration;
processing necessary for compliance with a legal obligation to which we are subject, such as processing for the purposes set out in paragraph 4.1.9; and
any other applicable legal grounds for processing from time to time.
We use your personal data to notify you by email, telephone, post or SMS about important developments and services which we think you may find valuable, for sending you newsletters, invitations to seminars and similar marketing.
In this connection we may disclose personal data to third parties providing marketing services to us, or with whom we are conducting joint marketing exercises.
You have the right to opt out of receiving direct marketing communications from us at any time by contacting Fathom, using the contact details on the Website or using any unsubscribe link in emails.
WHO WE SHARE YOUR PERSONAL INFORMATION WITH
We may share personal data from our prospects and clients with third party experts for marketing purposes only. We may also share personal data from our prospects and clients with our partners if they are more suited to respond to a query or are working on a joint project with us.
TRANSFER OF YOUR INFORMATION OUT OF THE EUROPEAN ECONOMIC AREA (EEA)
We will not routinely transfer personal data outside of the EEA or to any organisation governed by public international law or which is set up under any agreement between two or more countries. If we do propose to transfer personal data outside of the EEA, we will check that the data subject’s privacy rights are adequately protected by appropriate technical, organisational, contractual or other lawful means.
Under the GDPR data subjects have a number of important rights. Those include rights to:
fair processing of information and transparency over how we use your personal information;
access your personal information;
require us to correct any mistakes in your information;
require the erasure of personal information concerning you in certain situations;
receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations;
object at any time to processing of personal information concerning you for direct marketing;
object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you;
object in certain other situations to our continued processing of your personal information;
otherwise restrict our processing of your personal information in certain circumstances.
If you would like to exercise any of those rights, please:
Email us firstname.lastname@example.org
or write to Fathom at Square Works, 17-18 Berkeley Square, Bristol, BS8 1HB.
Let us have proof of your identity (a copy of your driving licence or passport and a recent utility or credit card bill); and
Let us know the information to which your request relates.
KEEPING YOUR PERSONAL INFORMATION SECURE
We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorised way. We limit access to personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify the data subject and any applicable regulator of a suspected data security breach where we are legally required to do so.
HOW TO COMPLAIN
We hope that we can resolve any query or concern raised about our use of personal information.
The General Data Protection Regulation also gives a right to lodge a complaint with a supervisory authority, in particular in the European Union (or EEA) state where you work, normally live or where any alleged infringement of data protection laws has occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/
or telephone 0303 1231113.
CHANGES TO THIS PRIVACY NOTICE
This privacy notice was published on 11th November 2019.
We may change this privacy notice from time to time, and when we do we will update the copy on our website.